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Use Cases
ProposalForge adapts to different tender types, industries, and complexity levels. Here are the scenarios where it delivers the most value.
How a Proposal Gets Built
Drop in the tender PDF/DOCX files and optionally upload past winning proposals as reference material.
The engine reads all documents, extracts evaluation criteria, requirements, compliance needs, and generates clarification questions.
BD team reviews AI-generated questions, provides answers or accepts default assumptions. Export to Excel for offline review.
Multi-pass planning determines optimal sections. Five research agents gather findings on requirements, compliance, technology, competition, and references.
Sections written in parallel with full source attribution. Quality control validates against 9 rule categories, grounds claims against source documents.
Final Word document assembled with consistent branding, Mermaid diagrams rendered, images embedded, and hierarchical numbering applied.
Why ProposalForge?
A 13-section, 12,000-word proposal generated in under an hour. Traditional approach takes 2-4 weeks with a team of 3-5 people.
Every claim traced to tender documents or research. 9-rule QC catches acronym errors, UK English, unverifiable stats, and cross-section repetition.
No templates. The AI reads the tender and determines the optimal proposal structure, section count, and emphasis based on evaluation criteria.
Supported Scenarios
Government IT Maintenance Tenders
GovernmentGovTech, statutory boards, ministries
Respond to government IT maintenance and support tenders that require compliance with GCC 2.0, IM8, Ship-Hats CI/CD, and Singapore government security standards.
Example
PUB Website & Digital Services Maintenance — Sitecore 10.4, Dynamics 365, 9 system integrations on GCC 2.0 Azure. 36-month contract with SLA-bound support.
How ProposalForge helps
- Auto-extracts evaluation criteria weights (price/quality split) and optimises section emphasis accordingly
- Detects compliance requirements (IM8, ISO 27001, PDPA) and ensures every section addresses them
- Generates SLA tables, escalation frameworks, and incident management processes from tender specs
- Builds risk registers with ROAM classification tailored to the client's technology stack
System Migration & Modernisation
MigrationLegacy to cloud, platform upgrades, re-platforming
Generate proposals for complex migration projects — legacy system upgrades, cloud migrations, platform re-platforming — where technical depth and phased delivery plans are critical.
Example
PA SharePoint Migration — Migrate from on-premises SharePoint to SharePoint Online with Power Platform integration, covering 50+ sites, custom workflows, and data migration.
How ProposalForge helps
- Plans phased migration approach with wave-based delivery and rollback strategies
- Researches target platform capabilities and maps to existing feature inventory
- Generates detailed technical architecture sections with integration diagrams
- Addresses data migration, UAT, parallel run, and cutover planning automatically
IT Consulting & Advisory
ConsultingStrategy, assessment, roadmap engagements
Craft proposals for consulting engagements — IT strategy reviews, digital transformation assessments, technology roadmaps — where methodology and team credentials matter.
Example
AIC Digital Transformation Advisory — Assess current digital maturity, define target architecture, and develop a 3-year technology roadmap with prioritised initiatives.
How ProposalForge helps
- Structures proposals around consulting methodology (discovery, analysis, recommendations, roadmap)
- Emphasises team composition, credentials, and relevant experience automatically
- Generates assessment frameworks, maturity models, and governance structures
- Adapts tone from technical implementation to strategic advisory language
Cybersecurity & Compliance
SecurityVAPT, SOC, security operations, compliance audits
Respond to cybersecurity tenders requiring VAPT assessments, SOC services, incident response, and compliance with government security frameworks.
How ProposalForge helps
- Detects security-specific requirements (VAPT frequency, SOC coverage hours, incident response SLAs)
- Generates detailed security methodology sections with testing approaches and tooling
- Addresses compliance frameworks (IM8, ISO 27001, CSA guidelines) with specific control mappings
- Creates incident response playbooks and escalation procedures from tender requirements
Healthcare IT Systems
HealthcareEMR, telemedicine, health platforms
Generate proposals for healthcare IT projects with specialised requirements around patient data protection, HL7/FHIR interoperability, and clinical workflow integration.
How ProposalForge helps
- Identifies healthcare-specific compliance (PDPA health data, HCSA, MOH regulations)
- Addresses interoperability requirements (HL7, FHIR, NEHR integration)
- Generates patient data protection and consent management sections
- Handles clinical workflow integration and change management considerations
Education & Learning Platforms
EducationLMS, student portals, EdTech solutions
Craft proposals for education technology projects — learning management systems, student information systems, and digital campus solutions.
How ProposalForge helps
- Structures around pedagogical outcomes and learning experience design
- Addresses accessibility requirements (WCAG 2.1) and inclusive design principles
- Generates content management, assessment, and analytics capability sections
- Handles multi-stakeholder requirements (students, educators, administrators, parents)
Best Practices
Upload reference proposals
Past winning proposals dramatically improve output quality. The engine extracts reusable methodology frameworks, diagrams, and narrative patterns.
Answer clarifications thoroughly
The more context the BD team provides during clarification review, the more specific and targeted the final proposal becomes.
Review after QC, not during writing
Let the full pipeline complete through QC before making manual edits. The QC phase catches most issues automatically.
Use force-rerun strategically
After updating clarification answers or approach preferences, force-rerun from the research phase to regenerate with new context.
Check evaluation criteria alignment
The planning phase maps sections to evaluation criteria. Verify the coverage in the plan output before writing begins.
Iterate on the generated output
Use the Edit page chat to refine individual sections. The AI preserves source attribution and formatting during edits.
Have a tender that doesn't fit these categories? ProposalForge adapts to any structured RFP/RFQ/ITQ format.
Contact macson.tan@temus.com to discuss your use case